Processing of (personal) data by the entity in charge of the online application process

Information on data processing in accordance with Art. 13 DSGVO in the application process

In the context of your application for a job in our company, it is essential for administrative as well as legal reasons to collect, store and process data relating to you as a person.

Below we inform you in accordance with Art. 13 DSGVO:

1) Contact details of the responsible person

Hoppe Marine GmbH
Kieler Str. 318
22525 Hamburg
Germany
Phone: +49 (0) 40 56 1949 - 0
Email: sales@hoppe-marine.com
Website: www.hoppe-marine.com

2) Contact details of the data protection officer

Data protection Hoppe Marine GmbH
Hoppe Marine GmbH
Kieler road 318
22525 Hamburg
Germany
Phone: +49 (0) 40 56 1949 - 0
Email: privacy@hoppe-marine.com
Website: www.hoppe-marine.com

3) Purpose and legal basis of data processing

3.1) Purpose of data processing

Carrying out the processing of applications for employment, necessary processing in connection with pre-contractual legal relationships that arise in connection with the initiation of a contract or its conclusion.

3.2) Legal basis of data processing

The legal basis is derived from Section 26 BDSG in conjunction with Article 88 DSGVO and is based on the legal relationship that arises in the application or initiation phase of the employment contract relationship.

4) Recipients or categories of recipients

We will not disclose your personal data to third parties unless this is necessary to fulfill legal obligations. A transfer to persons bound to special secrecy, such as lawyers, may occur under certain circumstances.

5) Duration of storage

Your data will be stored for the duration of the processing of the pre-contractual legal relationships or applications, and beyond that until it is determined that no more legal consequences can arise that would make it necessary for us to provide evidence and proof.

Due to legal pendency and/or limitation periods, the period may extend over years.

6) Right to information, correction, deletion, revocation and data transferability

You have the right to obtain information from the controller about the personal data concerning you, as well as the right to rectification, erasure or restriction of processing, the right to object to processing and the right to portability of your personal data.

If you have given us your consent to the processing of personal data concerning you for one or more specific purposes, you may withdraw this consent at any time.

The right to revoke your consent to data processing does not affect the lawfulness of the data processing carried out until your revocation.

Your right to have the data deleted will thereby regularly be opposed by our legitimate interest in asserting, exercising or defending legal claims, which makes it necessary to store and retain data.

7) Right of complaint

You have the right to complain to a supervisory authority about our data processing of your personal data if, in your view, there has been a violation of the law.

8) Legal and/or contractual necessity to provide the data.

Without the provision of your personal data, no processing of your application can take place.

9) General information

By setting the hook, you confirm that you have read the privacy policy and agree with it.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.